MARC Holdings (MHLD)

1. Creating MARC holdings record
1. Display Copy Holdings record. Type chld (create holdings) hit <ENTER>
   Default is copy 1. To create a MARC Holdings record for a copy other than copy 1, type chld <copy number>.
2. New MARC holdings screen appears. Update the following fixed fields:
1. E/L = 4
2. R/Stat (Receipt status)
1. 2 = Completed
2. 4 = Currently rec'd
3. 5 = Not currently rec'd (ceased or cancelled)
3. MTHD (Method of Acq.)
1. d = Depository
2. g = Gift
3. p = Purchase
4. u = Unknown
4. DT/CAN (Intent to cancel date) = leave blank
5. G/RTN (Beneral retention policy)
1. 4 = Retained until replaced by microform
2. 5 = Retained until replacement by cumulative or replacement volumes or revision
3. 6 = Retained for a limited period
4. 7 = Not retained
5. 8 = Permanently retained
6. S/RTN (Specific retention policy) Used only in conjunction with value "6" in General retention policy
1. First position
1. l = latest
2. p = previous
2. Second position
1. Numerals 1-9
3. Third position
1. m = Month(s)
2. w = Week(s)
3. y = Year(s)
4. e = Edition(s) Use when in doubt vs. year
5. i = Issue(s)
6. s = Supplement(s)

Example: The S/RTN for a title where the latest year only is kept would be coded as: l1y

7. CMPLT (Completeness) = 0 (zero)
8. LEND (Lending policy) = u
9. REPOL (Reproduction policy) = u
10. LAN (Language) This is the language used for the piece designator only, not the language of the text.

Example: Bd. is the German abbreviation for "volume", so LAN would be coded ger

Frequently used language codes:
eng	English
fre	French
spa	Spanish
ger	German
ita	Italian
jpn	Japanese
rus	Russian
chi	Chinese
pol	Polish
cze	Czech

3. Regular holdings. Tab to the blank area at bottom of fixed fields.
1. 866 is the tag for textual holdings.
   866:41:|80|av.1-v.10
2. 867 is the tag for supplements.
   867:41:|80|a2006
3. 868 is the tag for indexes.
   868:41:|80|12006
2. Deleting MARC holdings
1. Tab to STAT and enter d <return>