Archives and Special Collections Policies
Rules for Using Special Collections
The collections are available by appointment, Monday to Friday, 9-5pm. Special arrangements may be made for Monday to Thursday evenings and Saturdays.
To make an appointment to access the collection, please email firstname.lastname@example.org or phone 716-645-2047.
Researchers seeking access to the collections must sign in with his/her name, institution, and research interest and provide a state issued ID. Records of which boxes, folders, or volumes the researcher requests will be kept on file.
No collections may be accessed without the researcher going through a “How to Use the Special Collections” orientation. If the researcher visits multiple times, he/she need only be oriented once.
Only one box or title will be retrieved at a time. Items must be returned to the collection before another request is filled.
All materials will be viewed in a supervised location.
All notes must be taken in pencil. No other writing implements are allowed to be anywhere near the collections. Personal computers are permitted, but no personal scanning devices may be used.
Only notebooks, notepads, pencils, and personal computers may be on the table when viewing the collections. Everything else must be stowed beneath the chair or table.
The materials must be kept flat on the table at all times unless there are specific instructions to use a cradle or other viewing aid.
Do not make any marks on any of the materials. Do not fold, tear, or otherwise adjust any of the materials.
The exact order and arrangement of manuscript materials must be kept intact. If any mistakes in arrangement are discovered, please call it to the attention of the librarian.
Permission to photocopy must be obtained by the librarian. Only the librarian may make the photocopies. Fragile items will not be available for photocopying.
No food, beverage, or candy is permitted to be near the collections at any time.
Before leaving, the researcher may be asked to submit his/her briefcase, bag, notebook, computer, jacket, or other personal objects to inspection.
Failure to comply with these policies will result in revocation of access.
Note: additional restrictions may be in place for some closed collections, designated for in-house use only. Please see a librarian for more information.
On publication of Special Collections material:
Special Collections material cannot be re-copied for private use or publication without regard for the copyright law of the United States (Title 17, United States Code) and the laws of libel.
Responsibility for obtaining permission to publish rests with the researcher and his/her publishers. The reproduction of Special Collections material for private study, scholarship, or research does not constitute permission to publish. The University at Buffalo makes no representations of the exclusive rights of copyright ownership unless such rights have been given to the University.
The proper citation for Special Collections material is:
"[Item], Box/Folder, Law Spec. Coll. #, Name of Collection or Record Group, Charles B. Sears Law Library, University at Buffalo."