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University at Buffalo Libraries

Charles B. Sears Law Library SUNY Buffalo Law School

Returned Casebooks


General Note:

In general, the Law Library does not purchase casebooks or textbooks (“casebooks”) for the General Collection (“GC”). However, the Library will purchase casebooks if requested by the Buffalo Law Review or if requested by a faculty member for use in course reserve. This policy was adopted to prevent duplication of expenditures on the same title.

Procedure:

  1. When the casebook is ordered, in addition to the library note (“Office copy BLR” or “CRES Law ###, [Faculty name]”) in the general tab in Acq module in Aleph, an additional note is added: “Casebook; do not add to GC.”
  2. This note is duplicated at the item record level.  Under ‘Items/Subscriptions,’ Tab 3 “General Information”, place “Casebook; do not add to GC.” in “Internal Note” field. 
  3. Follow appropriate steps below.
    1. If the item was purchased for Buffalo Law Review:
      1. When a casebook is returned, a note is made in Illiad to reflect that it has been returned by BLR.  Delivered to Acquisitions.
      2. Casebook is stamped on band with date of return. 
      3. Be sure bibliographic record has STA SUPPRESSED field if only copy.  If not, add it.
      4. In Aleph Cataloging, in Tab 4 ‘HOL Records’, click on appropriate holding, and ‘Edit.’  In 852 field,  edit subfield ‘x’ to read “BLR Done (Acquisitions)([initials], MM/YY)”.
      5. Item is relocated to the shelf in Acquisitions labeled “Returned Casebooks”, on the black set of shelves located across the sink in Acq dept.
    2. If the item was purchased for Course Reserve:
      1. When a casebook is removed from Course Reserve (“CRES”) for the semester, the item is delivered to Acquisitions.
      2. Casebook is stamped inside front cover with date of return.
      3. Add STA SUPPRESSED field to bibliographic record.
      4. In Aleph Cataloging, in Tab 4 ‘HOL Records,’ click on appropriate holding and ‘Edit.’ In 852 field, edit subfield ‘x’ to read “CRES Done (Acquisitions)([initials], MM/YY).”
      5. Item is relocated to the shelf in Acquisitions labeled “Returned Casebooks”, on the black set of shelves located across from the sink in Acq dept.
  4. *After 3 years from the date of the return stamp (Step #2), item is sent to Cataloging for withdrawal.  Item is withdrawn and discarded.*

 

Content last updated: tb 3/13