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University at Buffalo Libraries

Charles B. Sears Law Library SUNY Buffalo Law School

Multi-Piece Designators


  1. Supply appropriate designator and its corresponding value in Item Description field. Give only enough information to distinguish one piece from another. Use Abbreviations List for correct abbreviation of terms.
  2. Some examples:
    • volume = v.
    • year = [yr.]
    • title = tit.
    • year and volume (1991 v.1, 2, and 3; 1992 v.1, 2, and 3; etc.)
      = [yr.], v.
    • Base volume and supplement = [Base vol.],suppl.
    • more than one volume and supplement = v.,suppl.
    • volume and index = v.,index
    • volume, index, and supplement = v.,index,suppl.
    • replacement volume = v.,[yr.]
    • volume and year that run concurrently (v.1 1985, v.2 1986, v.3 1987, v.4 1988, etc.) = v. (only)

  3. Item Record
    1. Description
    2. Some examples:
      • v. = v.1
      • [yr.] = 1992
      • tit. = tit.7
      • base vol. and suppl. = (Base vol.) [and] suppl.1992 no.1 (Two separate Item Records)
      • replacement volumes = v.19 1992

    3. Enum.Level.1
      Record additional information not needed to distinguish one piece from another.
    4. Example: volume and year run concurrently (v.8 1990; v.9 1991; v.10 1992; v.11 1993; etc.)
      • Description = v.10
      • Enum.Level.1 = 1992
  4. Piece designator following base call number on flag usually matches Description exactly and will be automatically printed on spine label. Any edits that are needed should be hand-written on flag.
  5. Update Holdings to reflect new items.
Content last updated: mg,3/10