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University at Buffalo Libraries

Charles B. Sears Law Library SUNY Buffalo Law School

Loose-leaf Titles


Loose-Leaf Format

  1. Determine if the item is:
    1. Loose-leaf format (finite, no intent to update)
      • Catalog per cataloging rules and MARC21 standards for Monographs or Serials, as appropriate
    2. Updating Loose-leaf publication

    Note about circulation status:
    Prior to April 2014, multi-volume loose-leaf sets (more than one volume) were designated as non-circulating (DNC) while single volume titles could circulate. As of April 2014, multi-volume loose-leaf sets may also circulate. Circulation status will therefore depend on the collection location and not the format.

  2. Special handling of subsequent editions
    1. Close out bibliographic record of earlier edition
      • Supply value in ending date fixed field [date-ending date]
        260 : : |c [date]-[ending date]
        300 : : |a [final no.] v. (loose-leaf)
    2. Check Acquisitions record or with Acquisitions staff to make sure order record for earlier edition is closed
    3. Prepare piece(s) for bindery as described below

Loose-leaf Titles to be Bound

Print bibliographic record. Highlight call number, author's last name (if main entry), title, and edition. Put printout in binder(s), along with following instructions to bind:

Please bind this title.
Re-use existing items.
Discard binders (do NOT count).
Give all to Bindery Clerk.

If loose-leaf title is cancelled:

HOL: Fixed field 008(06) = 5 (not currently received)
  852 subfield c = GEN
  852 subfield x DNC note should be deleted
   
ITEM: Item Status = 01
If loose-leaf title is complete, usually signaled by receipt of a new edition of title:
HOL: Fixed field 008(06) = 2 (received and complete or ceased)
  852 subfield c = GEN
  852 subfield x DNC note should be deleted
   
ITEM: Item Status = 01

 

Content last updated: em, 4/14