University at Buffalo Libraries

Loose-Leaf Format

1. Determine if the item is:
1. Loose-leaf format (finite, no intent to update)
1. Catalog per cataloging rules and MARC21 standards for Monographs or Serials, as appropriate
2. Multi-volume loose-leaf sets (more than one volume) must be designated as non-circulating (DNC); single volume titles circulate
2. Updating Loose-leaf publication
1. Catalog per cataloging rules and MARC21 standards for Continuing Resources (updating loose-leaf)
   see: CONSER's Integrating Resources: a Cataloging Manual
2. Multi-volume loose-leaf sets (more than one volume) must be designated as non-circulating (DNC); single volume titles circulate.
   
   
2. Special handling of subsequent editions
1. Close out bibliographic record of earlier edition
1. Supply value in ending date fixed field [date-ending date]
   260 : : |c [date]-[ending date]
   300 : : |a [final no.] v. (loose-leaf)
2. Check Acquisitions record or with Acquisitions staff to make sure order record for earlier edition is closed
3. Prepare piece(s) for bindery as described below

Loose-leaf Titles to be Bound

Print bibliographic record. Highlight call number, author's last name (if main entry), title, and edition. Put printout in binder(s), along with following instructions to bind:

Please bind this title.
Re-use existing items.
Discard binders (do NOT count).

If loose-leaf title is cancelled:

HOL:	Fixed field 008(06) = 5 (not currently received)
	852 subfield c = GEN
	852 subfield x DNC note should be deleted
ITEM:	Item Status = 01

HOL:	Fixed field 008(06) = 2 (received and complete or ceased)
	852 subfield c = GEN
	852 subfield x DNC note should be deleted
ITEM:	Item Status = 01