Skip to Content
ublogo print

University at Buffalo Libraries

Charles B. Sears Law Library SUNY Buffalo Law School

Holdings (HOL) Record


LDR fixed field:

  • Type of record
    v = Multipart
    x = Single part
    y = Serial
  • Encoding level
    1 = Single volume work
    4 = Everything else

008 fixed field:

  • Receipt or acquisition status
    2 = Completed/ceased
    4 = Currently received
    5 = Not currently received, but not complete (cancelled)
  • Method of acquisition
    d = Depository
    f = Free
    g = Gift
    p = Purchase
    u = Unknown
  • Expected acquisition end date = leave blank
  • General retention policy
    4 = Retained until replaced by microform
    5 = Retained until replacement by cumulative supplement or replacement volumes or revision
    6 = Retained for a limited period
    7 = Not retained
    8 = Permanently retained
  • Specific retention policy (used only with value "6" in General retention policy)
    First position:
    • l = Latest
    • p = Previous
    Second position:
    • Numerals 1-9
    Third position:
    • m = Month(s)
    • w = Week(s)
    • y = Year(s)
    • e = Edition(s) (use when in doubt v. yr.)
    • i = Issue(s)
    • s = Supplement(s)
    Example: When latest year only is kept, coding = l1y
  • Completeness = 0 (zero)
  • Number of copies reported = leave default value
  • Lending policy = l
  • Reproduction policy = a
  • Language: This is language used for piece designator only, not language of text.

    Example: Bd. is German abbreviation for "volume", so language coding = ger
  • Frequently used language codes:
    chi     Chinese
    cze     Czech
    eng     English
    fre     French
    ger     German
    ita     Italian
    jpn     Japanese
    pol     Polish
    rus     Russian
    spa     Spanish
  • Separate or composite copy report = leave default value
  • Date of report = leave default value

Holdings variable fields:

  • 866 = tag for textual holdings
    866 41 |a v.1-v.10
  • 867 = tag for supplements
    867 41 |a 2006
  • 868 = tag for indexes
    868 41 |a 2006
  • 852 = tag for Sublibrary, Collection code, Subfield k (if appropriate), Call number, Notes (if appropriate)
Content last updated: em,5/10