University at Buffalo Libraries

Holdings (HOL) Record

LDR fixed field:

• Type of record
  v = Multipart
  x = Single part
  y = Serial
• Encoding level
  1 = Single volume work
  4 = Everything else

008 fixed field:

• Receipt or acquisition status
  2 = Completed/ceased
  4 = Currently received
  5 = Not currently received, but not complete (cancelled)
• Method of acquisition
  d = Depository
  f = Free
  g = Gift
  p = Purchase
  u = Unknown
• Expected acquisition end date = leave blank
• General retention policy
  4 = Retained until replaced by microform
  5 = Retained until replacement by cumulative supplement or replacement volumes or revision
  6 = Retained for a limited period
  7 = Not retained
  8 = Permanently retained
• Specific retention policy (used only with value "6" in General retention policy)
  First position:
  • l = Latest
  • p = Previous
  Second position:
  • Numerals 1-9
  Third position:
  • m = Month(s)
  • w = Week(s)
  • y = Year(s)
  • e = Edition(s) (use when in doubt v. yr.)
  • i = Issue(s)
  • s = Supplement(s)
  Example: When latest year only is kept, coding = l1y
• Completeness = 0 (zero)
• Number of copies reported = leave default value
• Lending policy = l
• Reproduction policy = a
• Language: This is language used for piece designator only, not language of text.
  
  Example: Bd. is German abbreviation for "volume", so language coding = ger

Frequently used language codes:

chi		Chinese
cze		Czech
eng		English
fre		French
ger		German
ita		Italian
jpn		Japanese
pol		Polish
rus		Russian
spa		Spanish

• Separate or composite copy report = leave default value
• Date of report = leave default value

Holdings variable fields:

• 866 = tag for textual holdings
  866 41 |a v.1-v.10
• 867 = tag for supplements
  867 41 |a 2006
• 868 = tag for indexes
  868 41 |a 2006
• 852 = tag for Sublibrary, Collection code, Subfield k (if appropriate), Call number, Notes (if appropriate)