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University Libraries

Charles B. Sears Law Library University at Buffalo School of Law

Casebooks


General Note:

In general, the Law Library does not purchase casebooks (or textbooks) for the General Collection (GC). However, the Library will purchase casebooks if requested by the Buffalo Law Review (BLR) or if requested by a faculty member for use in course reserve. This policy was adopted to prevent duplication of expenditures on the same title.

Ordering:

  1. When the casebook is ordered, in addition to the library note ("Office copy BLR" or "CRES Law ###, [Faculty name]") in the general tab in Acquisitions module in Aleph, an additional note is added: "Casebook; do not add to GC."
  2. This note is duplicated at the item record level. Under 'Items/Subscriptions,' Tab 3 "General Information", place "Casebook; do not add to GC." in "Internal Note" field.

Upon Return:

  1. If the item was purchased for Buffalo Law Review as an office copy:
    1. When a casebook is returned, it is routed to the Head of Access Services so that a note is made in Illiad to reflect that it has been returned by BLR.
    2. A post-it saying that Illiad work is done is placed in the item. It is placed on the location changes shelf in the Cataloging Department.
    3. Casebook is stamped on band with date of return.
    4. Be sure bibliographic record has STA SUPPRESSED field if only copy. If not, add it.
    5. In Aleph Cataloging, in Tab 4 'HOL Records', click on appropriate holding, and 'Edit.' In 852 field, edit subfield 'x' to read "BLR Done ([initials], MM/YY)".
    6. Item is relocated to the shelf labeled "Returned Casebooks", on the black set of shelves located across from the sink in Student Services Department.
  2. If the item was purchased for Course Reserve:
    1. When a casebook is removed from Course Reserve ("CRES") for the semester, the item is placed on the location changes shelf in the Cataloging Department.
    2. Casebook is stamped inside front cover with date of return.
    3. If CRES is only copy, add STA SUPPRESSED field to bibliographic record.
    4. In Aleph Cataloging, in Tab 4 'HOL Records,' click on appropriate holding and 'Edit.' In 852 field, edit subfield 'x' to read "CRES Done ([initials], MM/YY)."
    5. If another non-CRES copy exists, do not suppress bibliographic record. Instead add STA SUPPRESSED to appropriate HOL record. Edit HOL 852 as instructed above. Set Item Process Status field to SU.
    6. Item is relocated to the shelf labeled "Returned Casebooks", on the black set of shelves located across from the sink in Student Services Department.

*After 3 years from the date of the return stamp (Step #2), item is given to Cataloging for withdrawal of the physical piece. Title/item is withdrawn and discarded.*

 

Content last updated: 1/16 em