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University Libraries

Charles B. Sears Law Library University at Buffalo School of Law

Circulation Loan Periods, Holds, Renewals and Fines

Loan Periods

Circulating Collection

  • UB Faculty and Staff - 16 weeks
  • UB Students - 4 weeks
  • Courtesy Borrowers (non-UB SUNY borrowers, alumni, attorneys, Friends, corporate borrowers) - 4 weeks

Reserve Collection

The Law Library Reserve Collection contains both permanent and course reserve materials. Located behind the Circulation desk, these materials are circulated for a limited time because of high patron demand.

  • The Permanent Reserve collection includes materials considered "high use" by the law library staff.  This "high use" material includes items such as The BluebookItems in Permanent Reserve circulate for two hours in-library use only. Items can only be renewed in person at the Law Library Circulation Desk.
  • The Course Reserve collection includes materials placed on reserve by a law faculty member for use in a particular course taught in the Law School.  Items in Course Reserve circulate for two hours in-library use only. Items in Course Reserve are not renewable.

Note:  Additional circulation restrictions apply to non-UB Card borrowers.

Study Aids Collection

  • UB School of Law Students - 7 days
  • UB Students (other than Law Students), Faculty and Staff - In-library use only
  • Courtesy Borrowers - In-library use only
  • Study Aid overdues are not treated like generally circulating items; fines accrue like A/V materials, maxing at $5.00 day and $20.00/loan after 4 days overdue.


  • The loan period for Periodicals is 7 days.
  • Additional circulation restrictions apply to non-UB Card borrowers

Audio-Visual Materials

Non-Circulating Collection

  • This collection includes primary federal, state, and administrative materials, looseleaf services, multi-volume treatises, reference books, special collections, and New York Alcove resources.

Holds and Recalls

All items in the circulating collection (does not apply to Reserve, Study Aids, Periodicals, Audio-Visual and Non-Circulating materials) are subject to Holds and or Recalls at any time. You will not be able to renew books that have Holds or Recalls, and Recalls shorten your loan period. Fines begin accumulating after the due date and in the case of a Recall, after the new due date. If an item you have checked out is recalled you will get an e-mail delivered to your official University e-mail account.


All items in the General Circulating collection are eligible for renewal as long as no Hold or Recall is pending. Books can be renewed at the Circulation desk or from your library account online at (Does not apply to any of the following collections: Course Reserve, Study Aids, 7 day loan General Collection and all of the Law Koren AV Center Collections.)

Please keep in mind that even if an item is already overdue you will still be allowed to renew it, however you will accrue fines at the rate of $ 0.50 per day per book between the initial due date and the renewal date.


Overdue Fines

Overdue and fine notices are mailed to borrowers as a courtesy. The first Overdue Notice is sent 7 calendar days after due date. The final Overdue Notice is sent 14 calendar days after due date. Failure to receive a notice does not absolve the borrower from responsibility to return library materials or to pay overdue fines or related charges.

Fines for Overdue Materials

Regular circulating materials: $0.50 per day (maximum fine is $20.00 per item). Late return on a recalled item: $0.50 per day from the new due date (maximum fine is $20.00 per item).

Reserve and Overnight materials: $0.05 per minute per item (maximum fine is $20.00 per item).

Study Aids: $.05 per minute (caps at $5.00 per day) with a maximum charge of $20.00 per item.

Audiovisual materials: Overdue A/V materials accrue at the rate of $.05 per minute ($5.00 per day) with a maximum charge of $20.00 per item.

Fines may be paid online via ePay or in person:

To pay library overdue fines online with ePay, login to My Account at Once logged in, click on Library Overdue Fines, click the green ePay button, and provide the required information to complete the transaction.

Fines may be paid in person at the payment drop site near the Circulation Desk or at the Bison Billing and Borrowing Office located in Room 118 Capen Hall. Fines may be paid by check or money order made payable to the "State University of New York at Buffalo" or with exact change.

Lost Book Charges and Processing Fines

Borrowers who have lost or not returned library materials will be charged for their replacement. A $25.00 processing fee is charged in addition to the replacement price of the item and overdue fines if applicable. Replacement charges may be canceled if lost items are returned, however processing fees will still be charged.

Off Campus Equipment Loans

The Koren AV Center will make available to Law School students or faculty select pieces of equipment for academic and research use. The loan period is usually two days, however, the AV Librarian or Instructional Support Technician may determine the length of a loan period dependent on the use and availability of the equipment. To request the off campus loan of equipment please contact the AV Librarian or the Instructional Support Technician.

Koren AV equipment that is usually circulated off campus includes: camcorders with tri-pods, audio recorders, and portable overhead projectors. Other types of equipment may be circulated at the discretion of the AV Librarian

Courtesy Borrowers

A Courtesy Borrower/Library Research Station Access Card can be obtained at the Circulation Desk of the Law Library when a full time member of the staff is present. Generally staff members are present during open hours Monday thru Friday and until 6 pm on Sunday. However, we recommend calling in advance to verify that a card can be issued during your visit.

Visitors that meet one criteria listed here can get borrowing privileges for generally circulating materials at the UB Libraries (the cards can obtained at any of the University Libraries).

Law School Alumni and local Members of the Bar can obtain borrowing privileges. The card for borrowing privileges may only be issued by the Law Library circulation department. Borrowing privileges are limited to circulating collections in any University Library location. Special collections, including but not limited to archival materials, reference collections, and study aids, are restricted to in-library use.

Local members of the bar need to present a driver's license or other government issued photo identification and a current bar membership card or current courthouse photo ID. Law School Alumni can present the Law School Alumni card or we can verify their alumni status Monday through Friday 9 to 5 pm.